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Contact Us
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Administration
Energized Graphics
Member Services
Illinois Country Living
Legal and Government Relations
Safety and Training
Our Members
Our Associate Members
News
Video Archives
Webinar Weeks Archive
Youth Programs
Youth Day
Youth to Washington
Willie Wiredhand YTW Participant
Youth Tour Alumni Scholarship
IEC Memorial Scholarship Fund
LaVern and Nola McEntire Memorial Lineworker’s Scholarship
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Annual Meeting Support Services Form
Cooperative Name
*
Adams Electric Cooperative
Adams Telephone Co-Operative
Association of Illinois Electric Cooperatives
Clay Electric Co-operative, Inc.
Clinton County Electric Cooperative, Inc.
Coles-Moultrie Electric Cooperative
Corn Belt Energy Corporation
Dairyland Power Cooperative
Eastern Illini Electric Cooperative
Egyptian Electric Cooperative Association
Egyptian Telephone Cooperative Association
EJ Water Cooperative, Inc.
EnerStar Electric Cooperative
Hamilton County Telephone Co-op
Hoosier Energy REC, Inc.
Illinois Electric Cooperative
JCE Co-ops
M.J.M. Electric Cooperative, Inc.
McDonough Power Cooperative
McDonough Telephone Cooperative Inc.
Menard Electric Cooperative
Mid Century Telephone Co-Operative
Monroe County Electric Co-Operative, Inc.
Norris Electric Cooperative
Prairie Power, Inc.
Rock Energy Cooperative
Rural Electric Convenience Cooperative Co.
Shelby Electric Cooperative
Southwestern Electric Cooperative, Inc.
SouthEastern Illinois Electric Cooperative, Inc.
Southern Illinois Electric Cooperative
Southern Illinois Power Cooperative
Spoon River Electric Cooperative
Tri-County Electric Cooperative, Inc.
Wayne-White Counties Electric Cooperative
Wabash Telephone Cooperative, Inc.
Wabash Valley Power Association, Inc.
Western Illinois Electrical Coop.
Annual Meeting Contact Information
Co-op contact person
*
Contact person's direct phone number
Contact person's email address
*
The confirmation email for this form will be sent to this address.
Annual Meeting Details
Annual meeting date
*
This date is
*
Tentative
Firm
Facility location
*
Street address
*
City
*
State
*
AK
AL
AR
AZ
CA
CO
CT
DC
DE
FL
GA
HI
IA
ID
IL
IN
KS
KY
LA
MA
MD
ME
MI
MN
MO
MS
MT
NC
ND
NE
NH
NJ
NM
NV
NY
OH
OK
OR
PA
RI
SC
SD
TN
TX
UT
VA
VT
WA
WI
WV
WY
Zip code
*
Registration Starts
*
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9
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00
15
30
45
AM
PM
Meeting Starts
*
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6
7
8
9
10
11
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15
30
45
AM
PM
Sound System/Stage Props
Would you like use of the AIEC sound system?
*
Yes
No
This package includes audio mixer, 2 powered speakers, 2 wireless handheld microphones, 1 podium, background music playback, National Anthem playback, and equipment setup, operation and tear down.
Sound System Additional Items and Info
Would you like a second podium?
*
Yes
No
Podiums are equipped with microphones.
Will you have live musical performers at your meeting that require AIEC A/V assistance?
*
Yes (Please provide us with their contact information.)
No
Performers Contact Info
How many hand held microphones would you like set up on the floor?
0
1
2
Special Request
How many hand held microphones would you like set up on the floor?
How many additional powered speakers will you require? (2 included in sound system rental.)
0
1
2
3
4
Would you like a powered speaker placed on stage for the board? (This would be in addition to any speakers you requested in the last question.)
*
Yes
No
Will you require a lapel or wireless headset microphone?
*
Yes
No
Will you require powered speakers in adjacent rooms?
*
Yes
No
Would you like the audio portion of the meeting to be digitally recorded? (The digital file will be emailed. This would be included by default if meeting is video recorded.)
*
Yes
No
Setup Date and Time
*
Setup Time
*
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7
8
9
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11
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00
15
30
45
AM
PM
Would you like your meeting broadcast to the immediate area via FM transmitter? (Parking lot, etc.)
*
Yes
No
If yes, please contact Doug Cook- dcook@aiec.coop
Would you like a scheduled sound check?
*
Yes
No
If applicable, please provide the venue contact name and email address/phone numbers.
Displays
Will you require any of the following?
*
Touchstone Energy banner
Set of 3 "Together We Save" tabletop energy efficiency displays
Set of 4 "Touchstone Energy" banner-ups (For indoor meetings only)
Head table skirting
U.S. and Illinois flags
N/A
Will you need stage lighting?
Yes
No
Video, Projection and Live Streaming
Would you like video/projection services? (Price will be based on requirements.)
*
Yes
No
This includes live-streaming of your meeting.
Please contact for more information- dcook@aiec.coop
Video/Live Stream Services
On which platform would you like to stream?
*
YouTube
Facebook
Your Website
N/A
Would you like the AIEC to produce a short video presentation to enhance your annual meeting report? (If yes, please contact Doug Cook ASAP at 217-241-7950 to make arrangements. Three months notice would be appreciated)
*
Yes
No
Would you like any video files played at your annual meeting? If yes, please send to
dcook@aiec.coop
ASAP
*
Yes
No
When would you like the videos to play?
*
Pre-meeting activites
Business meeting
Will computer-generated presentations be used during the meeting? If yes, what format will they be in? (For the best viewing, please compose presentation slides in 16:9 format.)
*
PowerPoint
Keynote
Prezi
Other
N/A
Does your presentation include audio?
*
Yes
No
Who will provide the presentation?
*
How many projection screens will you need? (9' x 9')
*
One
Two
N/A
Would you like AIEC personnel to video record the pre-meeting activities and/or business meeting? (A copy will be sent electronically following the meeting.)
*
Pre-meeting activities
Business meeting
Both
N/A
Would you like AIEC personnel to provide a live camera shot of the meeting and presentations to a screen(s)?
*
Yes
No
Would you like AIEC personnel to project the meeting proceedings to a screen in another room?
*
Yes
No
Would you like a confidence monitor placed near podium for presenter to see the video/presentation?
*
Yes
No
Any special requests or instructions for the meeting proceedings?
Printing and Publicity Needs
Would you like AIEC personnel to write your meeting news release?
*
Yes
No
Would you like AIEC personnel to photograph your meeting activities?
*
Yes
No
Additional Photography Needs
Director Portraits
Employee Portraits
Director Group
Other
Other
What time would you like the photographer to arrive?
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7
8
9
10
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15
30
45
AM
PM
Are you interested in any of the following for your annual meeting?
Ballots
Banners
Branded Table Cloth
Credentials
Giveaways
Logoed shirts
Podium Sign
Rack cards
Signage
Voting proxies
Other promotional materials not listed
Other promotional materials not listed
Will the AIEC produce your annual meeting report/notice booklet?
*
Yes, AIEC will produce and mail booklet
Yes, Illinois Country Living
No
Printing Needs
Booklet size?
*
5-1/2" x 8-1/2"
8-1/2" x 8-1/2"
8-1/2" x 11"
7” x 10-1/4”
Other
Other
Expected quantities for the annual meeting book?
*
Expected extras for the annual meeting book?
*
Total estimated booklet quantities
Will the AIEC address your annual meeting book?
*
Yes addressing
No addressing
Scannable barcode printed on your mailing labels?
*
Yes barcode
No barcode
Back Cover Perforation
*
Yes perf
No perf
Desired Mail Date
*
Date materials will be due to start production
This date is only for books that the AIEC will be designing. Please call Chris at 217-241-7948 for a deadline if you will be providing a print ready file.
This shipping/mailing date is:
*
Tentative
Confirmed
Shipping options:
*
Standard Postage
First Class Postage
Periodical Postage (only available to MJM and Adams)
Illinois Country Living additional info.
Issue month of inclusion?
*
January
February
March
April
May
June
July
August
September
October
November
December
Barcoding needed?
*
Yes
No
Include a cover wrap?
*
Yes
No
Total number of pages needed
*
4 (standard center section size)
8
12
16
This count includes your cover wrap if needed.
If you are human, leave this field blank.